For fixed-departure & group tour operators

Tour operator CRM for fixed departures.
Seats counted, margins known.

Departure series, seat inventory, per-person pricing slabs and component cost sheets in one system, so your team and your B2B agents sell from the same rates and every package shows its margin.

Book a 30 mins demo See how it works
Fixed departures and custom tours Slab or cost-based pricing per package Margin visible per line and per person Go live within a week

Sound familiar?

Where a tour operator's margin leaks today.

Seat counts live in Excel

Three people update the same departure sheet. One sells the last two seats twice, another holds seats for an agent who never confirms.

Prices change with group size

A 7-night package has one price for 2 to 4 pax, another for 5 to 8, and a hand-typed discount on top. The margin is whatever is left.

The rate sheet is a PDF from March

Your team and your agents quote from a rate sheet sent in March. The hotel rate changed in June and the season changed in October. Nobody notices until the supplier invoice arrives.

TravelXConnect puts departures, pricing slabs, component costs and B2B enquiries in one system, so every seat is counted once and every package shows its margin.

How it works for tour operators

Built around the way tour operators actually sell.

Departures & inventory

Fixed departure and seat inventory management

Set up a departure series once with dates, seats and the supplier services behind it. Every booking takes seats from the same count, so overselling stops.

  • Departures with total, available and sold-out status in one view
  • Passenger manifest and rooming list per departure
  • Custom tours and fixed departures managed side by side

Pricing & margins

Two ways to price a package: slabs or costs

Package-priced: set per-person slabs by occupancy, group size and season, and the quote picks the right one. Component-priced: list every service with its supplier cost, add your markup, and the price is built from the costs with margin per line.

  • Slabs by twin, single, triple, child and infant occupancy, with pax ranges and season validity
  • Component cost sheet with supplier cost, sell price and margin per service
  • Overall markup as a percentage or flat amount, or type the target total and let it back-calculate

B2B enquiries & suppliers

Agent enquiries and supplier costs on the same file

Mark an enquiry as B2B with the agent's company and it runs through the same quote, booking and passenger flow as a direct client. Supplier costs sit on the file, so what you owe is known before departure.

  • B2B enquiries tagged to the agent company, filterable and reportable
  • Hotel contracts and rates stored once and reused on every quote
  • Supplier costs, passengers and payments on the booking

On the platform

The modules tour operators use most.

Quotation automation Quotes from a package's slab price or from its component costs, your choice per package. See it on the platform
Pricing engine Markup by service type or overall, GST and discount, with margin per line and per person. See it on the platform
Suppliers + Contracts Hotel, transport and activity contracts with validity dates and payment terms in one place. See it on the platform
Bookings + Payments Group bookings, rooming lists, advances, balances and supplier payables per departure. See it on the platform

Free demo for tour operators

See it with one of your own departures.

Bring a fixed departure or group tour you are selling now. We set up its slabs and inventory live and show the margin on the spot.

  • A departure series set up live with your seats and slabs
  • Its component cost sheet built live, with margin per line
  • A B2B agent enquiry taken through quote and booking
  • A plan and a price within 24 hours

Book for Quick Demo

Takes 30 seconds. We confirm your slot by WhatsApp or email.

We only use your details to set up the demo. No newsletters, no sharing.

You're booked in.

We'll confirm your slot on WhatsApp or email within a few working hours. Have a package in mind so we can build its quote live.

FAQ

Questions tour operators ask before the demo.

Can I handle enquiries from B2B agents and partners?
Yes. An enquiry can be marked as B2B with the agent company's name, so agent business sits in the same pipeline as direct enquiries and you can filter and report on it by agent. The quote is priced like any other, with the markup you choose for that deal.
Does it track seat inventory for fixed departures?
Yes. Each fixed departure carries total and available seats, bookings draw from that count, and a departure shows as sold out when the seats are gone.
How is margin calculated on a group departure?
On a component-priced package the cost sheet lists every hotel, vehicle, guide and activity with its supplier cost and sell price, so margin is shown per line, in total and per person. On a package-priced series the slab price is compared with the same supplier costs on the quotation's cost summary.
Can I manage passenger details per departure?
Yes. Traveller details are recorded on each booking, so the passenger list for a departure comes from the bookings rather than being typed again.

Other solutions

Not quite your kind of business?

The same platform, set up for the other ways the travel trade sells.

Travel agents

Retail and outbound agencies selling holidays directly to travellers.

See the travel agents set-up

DMCs

Inbound destination management with partner agencies and ground operations.

See the dmcs set-up

Ready to know the margin on every departure?

Book a 30-minute demo. Bring one departure and leave with its slabs, inventory and margin set up.

Book a 30 mins demo
Book a free demo